Team and Live View
Time tracking is a Premium feature. You need a Premium subscription to use it.
As a team lead or practice owner, you have access to extended views in time tracking: the Team tab for managing all entries and the Live tab for a real-time overview.
Three-Tab Navigation
Time tracking offers three tabs — depending on your role, you'll see all three or just the first one:
| Tab | Description |
|---|---|
| My Times | Your own time entries (identical to the employee view) |
| Team | All entries from your team — filter, review, and approve |
| Live | Real-time overview: Who is currently clocked in? |
The Team and Live tabs are only visible to practice owners, admins, and team leads. Employees only see the "My Times" tab.
Team Tab
In the Team tab, you manage all time entries from your employees. Here you can filter, review, and approve entries.
KPI Tiles
At the top, you'll see three tiles with the most important metrics. Clicking a tile automatically filters the table accordingly:
| Tile | Meaning |
|---|---|
| Pending | Submitted entries waiting for your approval |
| Change Requests | Open change requests from employees |
| Waiting for Employee | Entries with "Correction Needed" status — the employee needs to take action |
Start your day with a glance at the KPI tiles. This way, you'll immediately see if any entries are waiting for your review.
Filters
Above the table, you have various filtering options:
- Search — Search by first and last name. Supports multi-word search and is case-insensitive.
- Location — Dropdown with all locations that have assigned employees.
- Status — All / Submitted / Approved / Correction Needed / Discarded.
- Time Period — From/To date picker to narrow down a specific period.
Use the "Reset All Filters" button to reset all filters to their defaults.
Table
The table shows all time entries from your employees, split across pages of 20 entries each. Use the page navigation to browse through the rest.
| Column | Description |
|---|---|
| Employee | Name of the employee |
| Date | Day of the time entry |
| Planned | Planned shifts as context, e.g., "08:00–17:00 (Reception)" |
| Actual / Target | Actual vs. contractual working hours |
| Difference | Deviation between actual and target — green for overtime, red for undertime |
| Status | Current status of the entry |
For entries with working time law anomalies (e.g., exceeding maximum working hours), a warning icon is displayed in the row.
Click on a row to open the detail view. There you can review and approve the entry — learn more in the Approval Workflow article.
Live Tab
The Live tab shows you in real time which employees are currently clocked in.
Real-Time Presence
At the top, you'll see a compact status bar, e.g., "3 active · 1 on break". The view refreshes automatically every 60 seconds. You can also manually refresh using the Refresh button at any time.
When nobody is clocked in, the message "Nobody clocked in" is displayed.
Employee Cards
Each clocked-in employee is shown as a card. Cards are sorted by attendance duration — the longest attendance is at the top, so you can quickly spot forgotten clock-outs.
Each card shows:
- Name and avatar of the employee
- Clock-in time (e.g., "since 08:15")
- Running duration as a live ticker
- Break indicator if the employee is currently on break
If an employee has been clocked in for more than 9 hours, the card is highlighted in red with the note "Unusually long attendance". This often indicates a forgotten clock-out.
The Live tab is especially useful for a quick overview in the morning or to spot forgotten clock-outs — e.g., when an employee shows as "clocked in" for 12 hours.
The Live tab is a view-only overview. Actions like clocking out or editing are not possible here.
Frequently Asked Questions
Can employees see the Team tab and Live tab?
No. The Team and Live tabs are exclusively visible to practice owners, admins, and team leads. Employees only see the "My Times" tab with their own entries.
Can I clock out employees from the Live tab?
No, the Live tab is view-only. For forgotten clock-outs, ask the employee to clock out themselves, or correct the entry in the Team tab.
Are all locations shown in the Team tab?
You see entries from all employees in your practice. Use the Location filter to narrow down to specific locations.
How often does the Live tab refresh?
The Live tab refreshes automatically every 60 seconds. You can also refresh manually at any time using the Refresh button.